Rules & Regulations

Admission

Professionals, trade and business visitors only. Minors and members of the general public will not be admitted. The organiser reserves the right to refuse admission or to remove any person without giving a reason. This also applies to build-up and dismantling periods.

The minimum working age in Indonesia is 18 years. Anybody under the age of 18 years will be refused admission into the exhibition halls at any time, from build-up to dismantling periods.

Promotions During the Show

Exhibitors are asked not to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitor's representatives may not distribute promotional literatures, invitations etc along the aisles or near the entrances/exits of the exhibition halls, organiser's facilities or any other areas which, in the opinion of the organiser, is deemed inappropriate and causes inconvenience to visitors and other exhibitors.

Segways and Other Wheeled Transportation

The use of segways, rollerblades, bicycles, skateboards, or other wheeled transportation not for the use of the physically challenged, is strictly forbidden.

Product Demonstrations & Presentations

The organiser appreciates that demonstrations and presentations form an integral part of exhibitions. Exhibitors, however, should exercise discretion to other exhibitors when carrying out demonstrations and presentations.

The operation of any sound device or image projector must not interfere with, or be an annoyance to neighbouring stands. Sound levels recorded at adjacent or opposite stands should not exceed 70dB from source for all announcements, speech, music and sound effects.

The organiser may also require such demonstrations or presentations to be carried out in accordance to a timetable as laid down after consultations with the exhibitors involved.

Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience within the confines of the stand.

The organiser reserve the right to determine the acceptable sound level and the extent of noise emission permissible from demonstrations of working exhibits, announcements, speech, music and sound effects. The organiser reserve the right to close exhibition stands or disconnect any equipment considered too disruptive for a professional trade environment.

Flooring and Floor Loading Capacity

The floor loadings stipulated by the venue owners must not be exceeded. The organiser's delivery schedule for heavy and large exhibits must be strictly adhered to. For details on hall flooring and floor loadings at the venue/hall concern, please approach the organiser and/or refer to the exhibition website on hall specification and/or general information section of the exhibition order book for information.

Working Exhibits

  1. Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are not in operation and disconnected from the source of power.
  2. No motors, engines, contrivances or power-driven machinery may be used without adequate protection against risk of fire.
  3. Working machines must be placed within 0.5m of the aisle. We strongly recommend the use of safety guards.
  4. All pressure vessels or equipment under pressure must conform to the safety standards & regulations. Prior approval must be sought from the organiser before operating such equipment.
  5. Any fumes or exhaust deemed by the organiser to be excessive must be extracted or ducted away from other exhibitors and visitors.

Dangerous Materials

No naked flame/lights and lamps or temporary gas or electrical fittings may be used in the exhibition building without prior permission from the organiser. Use of spray paint equipment within the halls is forbidden.

Stand Boundaries and Design Restriction

All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space. Except for `island' booths (4 side open), a backwall must be installed for every stand. Stands with immediate neighbour(s) should also be provided with the necessary sidewall(s). No exhibitor or their stand contractor may use any wall belonging to any other stand(s).

Exhibitors may not place any display materials or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary. Bridging of stand structures across aisle is not permitted.

The exhibitor may be charged for area exceeded, and the organiser reserves the rights to remove the infringing material(s). Likewise, any projection of programmable moving lights are restricted within the perimeter of their stand. The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply on the above.

Signs and other advertising material may only face the open sides of your stand as shown on your allocation plan. No signs or advertising are permitted on the back of stands which face other exhibitors. Back of stands must be clean and properly decorated.

Structural Height Restriction

The permitted stand height is not more than 4.5m high. Any design for a structure exceeding 2.5m in height must be submitted for approval at least 10 weeks prior to the exhibition and will be considered on a case by case basis. For details on maximum heights of stand structures at the venue/hall concern, please approach the organiser and/or refer to the order forms important notes section, point 9 – standing building guidelines in the exhibition order book for information. If approved, this structure will be restricted to a distance of 1 metre away from the dividing walls of the adjoining stands. This restriction also applies to overhead structure suspended from the existing hall ceiling.

Open Frontage

All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open or fitted with transparent (clear see-through) material. This area must be left visibly free of obstruction.